His discovery was made by Vilfredo Pareto in the investigation of the Italian state budget at the beginning of the 20th century: 20 percent of the Italian citizen had 80 percent of state assets. This distribution can be transferred to many other things:
- 80 percent of sales are generated by 20 percent of the products
- 80 percent of traffic to play on 20 percent of the roads from
- Children playing 80 percent of the time with only 20 percent of their toy
This rule also applies in time management . A sense of just the 20 percent of the things that really matters is enormously helpful in professional and private life.
According to the Pareto Principle is a time management method with which one gives priority to the important parts of a project. According to the 20/80 rule is achieved by 20 percent of the tasks (or 20 percent of the time) 80 percent of the results.
Pareto Principle helps time management
When time management the Pareto principle is to improve the time / performance ratio. Accordingly, you have to prioritize what really needs to be done and what more “waste of time” is literally. Those who observe the Pareto principle, tries to do 80 percent of the resulting work in a short period.
Concrete example from everyday life
The laws announce on Sunday morning surprise her visit for lunch. To bring the apartment up to scratch you would need for tidying up, cleaning, washing clothes, washing windows, wash dishes, clean bathroom etc. actually about five hours.
But now you have only an hour. So in this hour is done only the most important: for example, make the bed, tuck the old clothes in the closet or in the laundry basket, push things lying around the bed, grab dirty dishes in the dishwasher and even take the toilet brush in hand.
The worst is thus managed in a short time. The apartment looks at first glance neat – and the visit may come.
From this we can learn a lot for your time management at work. If you do not have unlimited time, you should first take care of the basic stuff, instead bogged down in time-guzzling details.
One can, for example at a to his colleagues email work for hours at a formulation. Or just bring the message to the point.
Save time with the Pareto principle only possible
One can divide his time better and prevents unpleasant surprises before. When you initially focus on the most important thing, you can still make the details later. But thus one is by no means as blank if something crops up shortly.
The core tasks of a project are more important than the little things that complete it. If not enough time for every detail, because the next project is already waiting, it makes more sense to devote to the new project, even if the first is not yet perfect.
So through the Paraeto principle you learn to be a perfectionist and to delegate some less important tasks or to move backward. In addition, do not panic you when it is time at a premium.
Active timesaving is however only possible by the Pareto Principle. Because if something has to be perfect (100 percent), it usually takes even 100 percent of the time.
Pareto Principle also helps in parallel tasks
With several simultaneous tasks to be completed, it is important to create a list of priorities. After Pareto principle only 20 percent of the time it takes to perform 80 percent of the work.
The remaining 20 percent are merely perfecting. Perfection is often uneconomical because many tasks require only a 80 percent solution. Few things really need to be perfect to the last detail.
So if you simultaneously prepare a presentation, must check invoices and work with a new employee, you have to set priorities within the individual projects. During a presentation, the content and the rough shape are especially important.
These can be complete in 20 percent of the total time. Formatting, optical trifles or background music for a presentation are nice, but not so important. They often swallow a lot of time and therefore can be hired back.
After completion of content and gross form of presentation should proceed to the incorporation of the new employee.
He must not every little corner of the office show but initially only tell him the most important relationships, so that it can begin its work. Here is again a priority on the basic activities. Then you can pay the most important bills.
not use Pareto principle as an excuse for sloppiness
But beware: The Pareto principle is no excuse for lack of conscientiousness. Thus from 20 percent of the work is 80 percent power, you have to concentrate in this time and planned manner rangehen to the cause.
Nevertheless applies to many areas: It is better to complete all tasks to 80 percent, as a 100 percent and other duties due to lack of time no longer tackle.