- 1 Definition Self-management: What does it mean?
- 2 The problem with decisions: We tend to self-deception
- 3 Methods: How does self-management?
- 3.1 Start with the objective:
- 3.2 Insert your way strategies for planning and organization:
- 3.2.1 The ABC method
- 3.2.2 The Eisenhower Method
- 3.2.3 The ALPS Method
- 3.2.4 The GTD principle
- 3.2.5 The SMART method
- 3.2.6 Edwards law
- 3.2.7 The Pomodoro method.
- 3.2.8 The Cinderella method.
- 3.2.9 The AMORE method.
- 3.2.10 Write down everything.
- 3.2.11 Choose your tools.
- 3.2.12 Separate tasks and appointments.
- 3.2.13 Combine electronic and analog.
- 3.2.14 Work in blocks of time.
- 3.2.15 Use the Not-To-Do-List.
- 3.2.16 Check before you take action.
- 3.2.17 Work intuitively.
- 3.2.18 Do not fool yourself.
- 3.2.19 Also plan breaks.
- 3.3 Self Management: To ensure lasting motivation
Overworked, stressed out and at the end the forces – many workers describe as their daily work. The feeling of the day has too few hours, makes the most to create.
A mountain of tasks, orders and invoices stacked on her desk and the time is running away then. They sat down at 8 am at your desk, in the next moment it is already noon and before you know it, the working day is already back to. But the work is far from finished.
This means overtime or work with to take home. Time for recreation, hobbies, friends and family – even for the budget barely remains. The proper time management is to be the solution – if you believe the numerous guidebooks. Error! Self-management is the key word.
Why is not there such a thing as good time management …
Myth Time Management: Why speak of self-management
Time management is the art, the best use of his time. Tell the one. Time management is definitional Nonsense , say others. Because time can not manage it. Always goes the same speed – regardless of what we do with it. Each day has for every human being 24 hours , regardless of whether we manage it or not. On the one hand most just, on the other hand can not deny that some people more problems than others.
The term time management does not hit the core of the problem. Because it is not about time to manage, but its own functioning . Anyone who wants to get his workday better grip, therefore, should worry about self-management.
Definition Self-management: What does it mean?
Self Management – sounds good. But what does this mean? Ultimately, it comes to its own to take daily work consciously in hand . These include:
Concretely, self-management , the following points:
- to organize themselves better,
- in the morning to get an overview,
- to plan his tasks,
- to prioritize
- to stay and of course motivated throughout the day
In essence, it is important that you make better decisions . However, this is hard work. Around 20,000 choices we make every day, most of them within seconds. That makes this first any easier and secondly treacherous.
Especially in the job we come again and again in situations where we react instantly need. There we are with a probability of about 60 percent under pressure of time, once the German Institute for Economic Research in Berlin has determined. No conditions. Who must decide much, it loses a good part of his mental capacity.
What to do if one of the chief imposes more and more work
Do not complain.
Whiners are neither sovereign, nor open up with this behavior any negotiation options.Look at it from the vantage point: You are obviously a performer . They are not only willing to do more than is expected of you – you also prove every day that you can do more than one, according to employment contract has shopped. By creating many jobs, not only develop more and new skills, you will also be a piece of indispensable for your employer.
Chefs tend to Work Alzheimer and have a natural memory failures which tasks they have already forgiven motto: As long as things are going well and proved the employee, he gets more work. It is therefore important to bring the true extent of his actions always remembered. Certainly, some see this as bragging. Not correct! The boaster will be praised for things he has not done, you but it is important that your true load is detected.
Be there. With more content or fewer tasks Your boss may have no interest in that its performers burn up like a supernova. In addition, it is a sign of professionalism to be able to organize his work – of failure! Ideally, you show it equal the alternatives: “I am happy to take this task still trails Project X and Y then I can not deliver the quality you expect and I how do we want to prioritize new?”
The problem with decisions: We tend to self-deception
Man has, however, for a kind of protective mechanism developed instinct. More than 20 years ago that the US neurophysiologist Benjamin Libet noticed that our brain becomes active several seconds before the actual decision.
Back then was a fierce debate about the actualfree will of the people – because perhaps we have already decided, before we do that consciously.
Let’s take a simple example from real life: a Flirt situation .
You want your attractive Opposite like to address, because you feel very attracted. At the same time you feel afraid of being rejected. What then happens in your head, are two parallel processes – or short: you weigh, outweighs what risk and what decision promises greater success.
Now researchers at Harvard University have studied how fast these emotional or rational thought processes follow such a decision stimulus and what happens there. The strange: The emotional reaction is almost twice as fast as the rational.
Until 220 260 milliseconds after the triggering pulse we feel: “I want” or “I do not want” . Only from the 480th to 640th millisecond uses the mind, and calculates, verifies rationalized.
In neural cosmos which took place choice is then, indeed, long an old man. Therefore, the accepts mindusually another task: he suggests .
We therefore try our decision at least justified. So about: I can eat this piece of chocolate quiet, because tonight I’m doing anyway Sport. The whole is often based on the psychologically ingrained need to be right . One could also say: We tend unconsciously to self-deception .
Be these effects so aware of when you put your priorities or plan your day. Not infrequently play you possibly your preference a trick that the mind afterwards even justify ( “The has still time until tomorrow …” ) ,
Methods: How does self-management?
Even if you know now, what with self-management is the one you do not know how to actively pursue this. Here are a few suggestions:
Start with the objective:
The first step is at all a put target . The psychologist Patrick Hill of Carleton University found in a study that to have goals, gives life an important orientation. Determined people are satisfied, pay more attention to their health and live longer. But how does one get yourself a target?
- Your goal must be clear , the way there, however, must be sketchy. You should always be able to react spontaneously and improvise. Too small a plan does not allow it.
- Do not be a slave to your goals. This may sound dramatic, but there are people who cling stubbornly to a once ambitious goal, come what may. So admirable persistence is when you change your life circumstances, you should adjust your goals or can also discard.
- Passion sets targets automatically. If you stand behind a cause, and this passionaterepresented, you need to set any goals. Then you know exactly what you want to achieve.
Insert your way strategies for planning and organization:
Below we have compiled the best, but also some lesser known methods for you:
The ABC method
about supposedly takes account of so-called left and right Hirner. Means: In some people, dominates the left brain, they like facts, figures, plans, systems. Approximately 90 percent of the time management books are made for them. For legal Hirner that supposedly tend messy, creative, to be spontaneous, but that is nothing. With them already raise the hackles when they think of plans or fixed dates. They decide rather spontaneously and intuitively. Therefore, there is for them the ABC method: it stands for, to organize used tasks only in order of importance
- A-tasks: very important (do once)
- B-tasks: less important (later do or delegate)
- C-tasks: hardly important to unimportant (delegate or discard).
The type of prioritization is thus a fairly simple thing – ABC method sounds but no matter smarter.
The Eisenhower Method
is presumably the origin of the ABC method. It goes back to the American General and US President Dwight D. Eisenhower and recalls the core of a classic mailbag exercise. Eisenhower recommended time to divide tasks into two categories: Are they important or unimportant, part or not in a hurry? To make the whole thing a little clearer, he recommended – as in the picture – a coordinate system for these categories to create , in which the objects are added later – if not physically, then at least mentally. The bottom right quadrant is actually nothing more than a trash can. These objects can be safely forgotten: neither hurry nor important. A column about looks already different (not important, but in a hurry). These jobs you should delegate. Tasks in turn, are in no hurry, but important part, entered (bottom left) in the calendar and processed step by step.That leaves the duties top left: hurry and important. So immediately do! Of course, it would be pointless to create such a coordinate system daily. The aim is therefore to internalize the principle, so that they can apply it intuitively soon.
The ALPS Method
is also quite prominent, an acronym and a kind of daily schedule and represents:
- A TASKS write
- L ength estimate
- P ufferzeit schedule (a maximum of 60 percent of working verplanen)
- E prioritize ntscheidungen
- N achkontrollieren (what has been reached)
Unfinished is then transferred to the next day.
The GTD principle
in turn stands for “Getting Things Done” and goes back to the best-selling author David Allen. The idea is to first collect all the tasks that need to be done, and then to write down in a logical system (such as a calendar), so as to clear their minds for more important things. Then you have to be disciplined only for each new task to decide whether this is reasonable and will be integrated into the plan, so you always know what is the next step. Or in short: Reduce projects to the next elementary partial step and restructure these steps on the time or place of performance! It sounds complicated, but is nothing more than every day to set new priorities.
The SMART method
should help in formulating objectives, which is in the foreground, this is first possible to realistically assess and then to set reasonable deadlines. However, the SMART method is far from new, it has already been developed in 1956 and is also an acronym. It is:
- Specific: Objectives should be described as specific as possible.
- Measurable: Orient yourself while on measurable facts.
- Attractive: Prepare so that you also desire to implement the.
- Realistic: What needs to be considered to be feasible, of course.
- On schedule: This means to schedule the tasks in time binding. So about: By the end of the year I want to earn ten per cent more.
in turn is no method, but indicates only that the effort that you invest in one thing inversely proportional increases to the remaining period. Or in simpler terms: The closer the deadline, the more stock response you ran.
The Pomodoro method.
To be productive, you must learn to make breaks. So imagine a clock to 25 minutes and pause for five minutes when it rings. Thereafter, operation continues. And after four units give yourself a rest of 30 minutes. Why the pomodoro technique is so? The originator, the Italian entrepreneur Francesco Cirillo, took advantage of this once a watch in tomato shape – a Pomodoro precisely.
The Cinderella method.
Do it like the Cinderella in the fairy tale: First, you write all your habits individually on a piece of paper – the good and the bad. Then sort them into two piles. Sure, the bad place not only literally.The other you continue to cultivate.
The AMORE method.
Sounds raunchy – but is only an acronym for ambitious, motivating, organized, realistic and real – at least you should formulate your goals in order to achieve them. A relative of AMORE is the way the MAGIC method – only here the objectives feasible, (generally) should be acceptable, conscientious, inspiring and ambitious.
And so that everything does not remain theory, here are some tips that will help you to integrate these methods in your daily work:
Write down everything.
Write down every idea and every task that you can not address immediately. So you can put aside the thoughts and focus on your current task. For this strategy to work, you must combine with the second this however.
Choose your tools.
In order to easily and efficiently manage your notes, tasks and appointments, you need the right tools. It is crucial that you do not constantly adding new programs and gadgets to try, but be limited to proven and working tools. Even the best system can not function without a stable base. You need to keep your existing maybe playfulness in check.
Separate tasks and appointments.
There are people who use their calendars for absolutely everything. Because right next appointments and the tasks of the day and meeting memos. In electronic solutions lack of space is not a problem, but if you collect everything in one place, it will quickly become confusing. Disconnect, therefore, appointments and tasks from each other and manage them using different tools.
Combine electronic and analog.
With current smartphones and tablets Although you can completely change your organization on electronics, sense which is not, however, necessarily. For appointments and as an archive for tasks and notes software solutions offer clear advantages. Content can be across multiple devices synchronize and back up, but the flexibility of paper does not reach these solutions.In addition, the writing by hand promotes your creativity, and simplifies the brainstorming.
Work in blocks of time.
Interestingly, this strategy is familiar to most people in one form or another. Unfortunately, it falls short in many cases in the implementation. Here, the work in time blocks – used properly – be highly efficient. Whether you fall back on the pomodoro technique or generally schedule fixed periods for specific tasks, is of secondary importance. It is important that you keep clear this time and to exclude interference.
Use the Not-To-Do-List.
The concept of the to-do list , you probably use every day, but run a Not-To-Do List? On this list to land all the things that you just should not be concerned. Why? Because these tasks and activities would be a waste of time and often are completely unimportant. In many cases, you intuitively know which tasks belong to this category. Verschriftlichen these things, however, you can use the list as a reminder and make unproductive habits deliberately.
Check before you take action.
Are you one of the people who edit the new tasks as quickly as possible? Then you should change that. Because before you tackle a task, you should always check first if this task can be delegated. In some cases, you may not be the best employee for the job and your colleague can do this much faster. Then he should do, ideally, also.
Task lists and planning tools are important, no question. But when it comes to prioritizing the tasks you should perform largely intuitive. Because your intuition is simply not a purely emotional thing, but based on your experience and your expertise. Of course you should tasks actively plan and prepare, but the priorities you should – if these do not arise due to external factors – specify intuitive.
Do not fool yourself.
Especially with unpleasant tasks many tend to postpone this and thereby avoid.Postponement is but a negative connotation, so many people tend to entitle this postponement as planning, so as to soothe one’s conscience. Please avoid this error. So you sabotage only itself and build a growing mountain of deferred tasks. Imagine rather the question of why the task is unpleasant for you and what you can do about it.
Also plan breaks.
The importance of breaks and rest periods need not be specially emphasized. Therefore, it is amazing how many people while planning their tasks and appointments, it breaks and rest periods but completely forgotten. For your own good, you should schedule breaks and defend against new dates. Do not do that, you are eventually organized excellently, yet completely exhausted. No more desirable state.
Self Management: To ensure lasting motivation
Ways you get your motivation upright:
Finally you can get lost in the fun job by too much routine and monotony. The antidote is simple: Break your routine over and over again, change order of your tasks, you go standard processes even a little differently, use new tools and strategies Large changes are often not necessary, usually already rich small deviations from the usual to return approach to pleasure and fun
make goals aware.
When it comes to the profession, many flee into Descriptive. But what we work and how we work, are nothing more than descriptions of our profession. For we – hopefully – once chosen for a reason. Therefore, the question is then, why we exercise our job, this also only a personal sense.The key, therefore, the answer to the question: Why do you make of all this job? Why, here, today and tomorrow?
Even if you your current tasks to prepare no pleasure, your job it is currently just bores and to expect from your colleagues no motivation, you can increase your fun in the job – if you see a perspective. Call then repeatedly to mind how your plan and your perspective look, what you are working towards and why that is important to you. Sure, it can also be called displacement of the current situation and if you save only in the thought of the future, is also a little turn there. But if you use your perspective as one of several components of your motivation, this trick is very effective.
discover common goals.
They get along well with your colleagues? Then use this base to jointly enhance the motivation and fun in the job. Given break down as a team and define ideally common goals that go beyond the requirements of the management addition. For example you can undercut the prescribed deadline by several days, themselves impose higher quality standards or optimize internal processes and thereby facilitate the work easier. Such self-imposed targets motivate usually much stronger than the official specifications.
call success remembered.
Can you spontaneously mention your last ten successes? Most people expected the difficult. The last ten failures come there already together much easier. Unfortunately Negative events and errors characterize a markedly better than positive. Fashion conscious this tendency with its own success diary and write down every morning five to ten successes of the previous day. So remember not only the positive events and make your skills and successes aware you are also directed to the same day beginning positive.