- 1 Time management is based on performance curves
- 2 My 18 time management techniques for you
- 2.1 Take notes
- 2.2 Set goals
- 2.3 Set Priorities
- 2.4 Decide quickly
- 2.5 split large tasks into small
- 2.6 No chance for time thieves – They shut themselves off
- 2.7 Do not operate Monotasking
- 2.8 Avoid the back burner
- 2.9 On Slide
- 2.10 Say No
- 2.11 create light in the information jungle
- 2.12 Do not be perfect
- 2.13 Kill blocks similar tasks
- 2.14 Delegate, get support, …
- 2.15 Test and optimize
- 2.16 Ensure functioning “tool”
- 2.17 Run a scheduling by
- 2.18 Treat yourself to reflect periods of rest!
Good time management is vital, especially in industries where there are often periods and fixed dates.
Although one must also time for time management to invest, you may well characterized but “soliciting” again. Some proven methods help to structure the workday better and more effectively.
Time management is based on performance curves
Many time management techniques dealing with performance curves. These curves describe the performance of a person throughout the day considered. Techniques such as ALPS method plan contingencies a with by knowingly installing breaks or buffer in the schedule.
So initially Analyze your performance curve and move the tasks according to the required performance. Is it morning already wide awake and raring to go, or you need first a few hours to “ramp up” and then to apply full throttle in the afternoon?
This is different in humans. Important tasks should therefore always in a performance high, routine tasks are performed, however rather in a power low.
According to the Pareto principle is often wasted a lot of time on unnecessary snacks. Time Intensive is primarily the details. First, you should only worry about the “big picture”. Then you have already done the most and the most important and can then turn to the “subtleties”.
Error in time management
Error in time management can be caused by many factors, for example, by lack of consultation with colleagues or an inadequate structure in the work processes. In order to optimize its management, you should first find out what costs how much time.
Some matters can be saved, abbreviate or delegate, while others are unavoidable (for example, a meeting with the boss or a long fixed, important customer appointment). By day tasks of the category “Storage” can however save by an ordinary operation time. The Eisenhower principle is helping to separate the important from the unimportant.
Overwork in time management
The estimated time management should be realistic. Those who overestimate themselves and grants the necessary tasks too little time, in turn, causes to stress.
Every minute of his time to schedule is ineffective because it can always come back to unforeseen events (meetings, phone calls, a crashing computer or a piece Sales Order). In a schedule must therefore be installed sleeps breaks and “buffer”.
For example, creative professionals a completely planned time management is observed much more difficult, because ideas must occur only once.
The time pressure can be minimized by a structured daily routine tasks, so as to provide more time for creative thinking and creative breaks.
Poor time management can make you sick because of inadequate planning caused stress and dissatisfaction, because the tasks are not tackled and thereby take over.
In short, one feels like a hamster wheel. Sooner or later, the express also in mental and physical ailments. It is best to not let only go so far to it.
A successful time management helps to cope with the tasks and allows a relaxing evening. And although the ability for optimal scheduling rare in vacancies is explicitly mentioned, it is one of the most important soft skills .
For if one can put the focus of its work on the really important tasks and all tasks with appropriate care done satisfactorily.
My 18 time management techniques for you
Each time management coach has his own time management techniques in stock, which usually are similar – which is in the nature of things.
If I asked several fitness trainers to tips on how I can increase my stamina, I’d probably get this a lot of the same or at least similar advice.
Whether fitness or time management trainer – the challenge lies more in it, through targeted questions to determine the exact individual needs and preferences , in order to give each person the right for them to do at hand.
Nevertheless, there are time management tips, the implementation of which manages most better management of their limited availability (working) time.
And exactly such general techniques I list below on:
Sure buzz and you often unfinished business, ideas and information around in my head that you can not forget or want. Such thoughts always produce stress – even unconsciously.
Whether the notes on paper bring and thus relieve your head or digitally capture , is entirely up to you.
The main thing, make notes, and the most structured and centrally.
In the business field goals ( business goals, project goals, … ) anyway usually specified . But private goals are meaningful.
What have goals to do with time management?
If you have goals, so if you know what you want until which reached / are you deciding easier.
Goals are better assess whether an object or an activity over another or whether it is primarily important.
Priorities are basically nothing more than decisions . If you know how important the urgency -and yes, it is a difference – an object is, you can set an appropriate priority.
How much do you make these decisions themselves, so priorities can define itself, depends on the extent to which you are self-determined in your work and thus be able to decide when to do what .
With priorities opt for a processing sequence of tasks.
This tip is basically a supplement to the previous.
Fast (and still deliberate) choices are asked to avoid time pressure . Because decisions are constantly delayed, thereby also are all related tasks postponed , which ultimately increases the time pressure.
Ergo: You Decide as soon as possible!
split large tasks into small
A whole Salami tries to not choke down in one piece, but you cut several slices on it. Only then it tastes.
Some tasks appear only because of their size often so, as if they were not to provide . This contributes not particularly to the motivation and you will not even doing the job. Here help thedivision into smaller subtasks .
Break large, unmanageable tasks down into several smaller.
This facilitates the structured approach , YOUR better to track progress of the large objectand counteract time if necessary, when you see that a possible due date of the great task can not be complied with.
No chance for time thieves – They shut themselves off
It is important that you all distractions and any kind of time-eaters reduce for a certain time to a minimum . Enter time thieves no chance!
Only if you manage to shoveling regularly phases in which you can work on your most important tasks as undisturbed as possible, you will continue to bring what.
Do not operate Monotasking
Also due to our fast-time multitasking has become the buzzword.
When multitasking are activities performed in parallel . And exactly this circumstance is asignificant cause of stress and errors .
Therefore: Dedicate a focused activity after another.
Although this in routine daily work difficult often , you should run through the Monotasking as often as possible.
Avoid the back burner
Some tasks have to be postponed to a later date. That is clear. Is it because certain information or requirements for task completion (still) do not exist or because other objects have a higher priority.
However often objects are pushed onto the back burner because they simply are uncomfortable .
Each deferred matter remains in mind and often leads to additional stress and strain .
Do not be fooled by your bastard when he logs on, and do assignments possible immediately.
Yes, I know – the opposite of the previous tip.
Paradoxical as it may sound, but if you have the feeling of sinking – and only then! -, Try to obtain a postponement for some tasks and appointments . That does not, generally defer tasks!
In my own experience, this is usually no problem . Often only a friendly phone call away at the authority or competent person. And you’ve got some air again.
This assumes of course that previously prioritization has occurred. Without prioritizing you do not know which tasks can be postponed.
A No – of course only when it is appropriate – is the magic word for more relief and time autonomy .
The more duties and obligations they can be saddled with, the bigger your time problem .
Thus: Do not say yes to everything and Amen!
create light in the information jungle
And by that I mean that you get your information specifically pick that you find channels that all relevant information delivered quickly, qualified and compact , it is about social media (eg. As Twitter), news portals or other ways ,
Do not inundate the mass of information.
Do not be perfect
Under perfectionism I understand the urge to do more than is required or necessary, and the filing of unnecessary details . Perfectionism takes time – your time!
Many activities require perfection – no question (. Eg in the medical field, where the smallest inaccuracies can have far-reaching consequences). But in most activities extends a “good” completely out .
Get things done as good as necessary, but not perfect!
Kill blocks similar tasks
Put together similar activities and do them – if possible – in a train, for example, one after five pending calls. This is much more efficient than distributed over the day.
You can, for. Example, a daily block for telephone calls, one for routine tasks (mail handling, …), a for important tasks … provide.
Delegate, get support, …
… Because that can be a huge relief cause. Of course, not everyone has the ability to delegate tasks. But in my experience the dispensing of tasks is not used or of those too few who have that opportunity.
Delegating requires in advance to provide an appropriate environment to which you can turn in assignments with confidence, with the certainty that they are done to your satisfaction.
Test and optimize
Try also occasionally News from: new tools, new planning tools, … There is always something,which makes the daily work easier . Also, each work process normally carries a potential for improvement.
Take nothing for granted!
Ensure functioning “tool”
A printer from time to time occur, a slow computer, an inefficient filing – the interruptions or delays often seem negligible.
But viewed in the sum over a longer period , the resulting loss of time would probably be so many the hair stand on end.
A good time manager works with good tools!
Run a scheduling by
Do not just haphazardly drauflos work.
A schedule offers orientation, an aid for reflection, so you do not lose as quickly in the hectic schedules.
Whether you opt for a weekly or daily schedule, is dependent on your job requirements .
In phases in which I’m working on projects that are not in particularly urgent, I’m “only” a weekly schedule .
By contrast, in phases in which I have been working in parallel on several projects and short term due dates are pending, I run every day by a daily schedule .
Treat yourself to reflect periods of rest!
Yes, although it may sound strange at first, is for me this final time management tip with the major .
Only if you are able, a balance between work and rest periods to create, you will remain efficient and especially healthy in the long run.
Strive for a balance between tension and relaxation to a compensation which you good for.